Office Coordinator

Job Description

Reports to: Director of Human Resources  

Department: Human Resources

Minnesota Hospice is a locally owned and operated community hospice primarily in the Dakota, Scott and Rice County areas. Here at Minnesota Hospice you will find a warm, welcoming and supportive environment where you can thrive. Our leadership team is dedicated to the success of all through a variety of different activities that include but are not limited to, educational opportunities, trainings, and team building activities.

Job Summary:

As a Office Coordinator with Minnesota Hospice your primary responsibilities will include answering incoming phone calls, administrative tasks and assisting with projects company wide.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Primarily responsible for answering incoming phone calls and routing appropriately
• Retrieve all incoming faxes and deliver to the intended recipient
• Order all employee badges
• Send out daily PTO coverage communication via All Staff
• Print the caseload report for Monday leadership meetings
• Complete supply ordering as it relates to Amazon and office supplies
• Set up technology for new hires
• Assist in technology troubleshooting as required for staff support
• Serve as an administrator for the Verizon phone system
• Receive and distribute incoming mail
• Serve as an active participant in weekly marketing and social media meetings
• Process all incoming checks for the Minnesota Hospice Foundation and send cooresponding donor thank you cards
• Manage the “Living Healthy and Aging Well” radio show calendar
• Assist in upkeep of the office environment
• Assist department directors with projects on an as needed basis
• Assist in employee data management in coordination with the Director of Human Resources

Required Skills/Abilities:

• Knowledge of appropriate HIPAA and confidentiality
• Able to work as both a part of a team and independently
• Possesses great organizational Skills
• Able to communicate effectively
• Possesses strong verbal and written communication skills
• Excellent time management skills
• Knowledge of Microsoft products i.e. Excel, Word, etc.

Education and Experience:

• Minimum of a high school diploma; assoicates or bachelor’s degree preferred
• Minimum of one years administrative experience
• One year healthcare preferred

Physical Requirements:

• Able to regularly lift and move up to 20lbs
• Prolonged periods of sitting at a desk typing

Company Expectations:

• Adhere to all Minnesota Hospice policies and procedures
• Promote teamwork
• Lead by example
• Conduct yourself in a positive, confident and professional manner
• Communicate clearly, concisely and accurately
• Promote the hospice concept within the communities we serve
• Offer a willingness to participate in Minnesota Hospice team building and community events
• Posses a valid driver’s license and auto insurance coverage

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employer. Duties, responsibilities and activities may change or be altered at any time with or without notice.

Minnesota Hospice is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Interested in this Position?

Email your resume to careers@mnhospice.com.

Be sure to indicate which position you are applying for.