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Office Coordinator

Job Description

Reports to: Director of Human Resources  

Department: Human Resources

 

Job Summary:

As a Office Coordinator with Minnesota Hospice your primary responsibilities will include answering incoming phone calls, administrative tasks and assisting with projects company wide.

 

Supervisory Responsibilities:

  • None

 

Duties/Responsibilities:

  • Primary responsible for answering incoming phone calls and routing appropriately
  • Retrieve all incoming faxes and deliver to the intended recipient
  • Order all employee badges
  • Send daily report emails each week
  • Send out daily PTO coverage communication via All Staff
  • Print admission schedule and caseload report for Monday leadership meetings
  • Own the supply ordering process as it relates to Amazon
  • Set up technology for new hires
  • Serve as an administrator for the Vonage phone system
  • Process invoices, input expenses and other related bookkeeping tasks
  • Receive and distribute incoming mail
  • Serve as an active participant in weekly marketing and social media meetings
  • Process all incoming checks for the Minnesota Hospice Foundation and send cooresponding donor thank you cards
  • Manage the “Living Healthy and Aging Well” radio show calendar
  • Assist department directors with projects on an as needed basis

 

Required Skills/Abilities:

  • Knowledge of appropriate HIPAA and confidentiality
  • Able to work as both a part of a team and independently
  • Possesses great organizational Skills
  • Able to communicate effectively
  • Possesses strong verbal and written communication skills
  • Excellent time management skills
  • Knowledge of Microsoft products i.e. Excel, Word, etc.

 

Education and Experience:

  • Minimum of a high school diploma; assoicates or bachelor’s degree preferred
  • Minimum of one years administrative experience
  • One year healthcare preferred

 

Physical Requirements:

  • Able to regularly lift and move up to 20lbs
  • Prolonged periods of sitting at a desk typing

 

Company Expectations:

  • Adhere to all Minnesota Hospice policies and procedures
  • Promote teamwork
  • Lead by example
  • Conduct yourself in a positive, confident and professional manner
  • Communicate clearly, concisely and accurately
  • Promote the hospice concept within the communities we serve
  • Offer a willingness to participate in Minnesota Hospice team building and community events
  • Posses a valid driver’s license and auto insurance coverage

 

Minnesota Hospice is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Interested in this Position?

Email your resume to ca*****@mn*******.com .

Be sure to indicate which position you are applying for.

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